Art Gallery of Grande Prairie

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Annual General Meeting 2011

Monday, June 27, 2011
7:00 pm
Teresa Sargent Hall, Montrose Cultural Centre
9839 103 Avenue, Grande Prairie, Alberta

The AGM is open to all current members of The Art Gallery of Grande Prairie.

The purpose of the meeting will be to consider and approve the minutes of the previous annual general meeting, to receive and to consider audited financial statements for the previous fiscal year, to receive and to consider reports from the Executive Director and the Board of Directors, to elect Directors and Officers, to appoint auditors for the next fiscal year, and to transact any other business properly brought before the meeting, including the following two special resolutions.

A tour of the construction site and a light reception will be held after the meeting.


Notice of Special Resolution:

The following special resolutions will be considered at the Annual General Meeting of the Prairie Gallery Society:

Proposed Bylaw Amendment, Term of Office:

That Article 5.3 is changed to read: Term of Office Directors and Officers shall hold office for a term of one (1) year so long as they remain eligible under the terms of Article 5.2. No member of the Board shall be eligible to serve more than four (4) consecutive terms in any capacity. A member of the Board who has served four (4) full consecutive terms shall not be eligible to serve again as a Director or Officer before the passing of one year. Exceptions will be made to ensure that this article shall not limit any Chair to fewer than two (2) consecutive terms as Chair, and to permit one (1) term as Past Chair.

Proposed Bylaw Amendment, Meetings:

That Article 5.5 is changed to read: Meetings of the Board of Directors may be held at such times and such places as the Board may from time to time determine. The Board shall meet at least four (4) times in each year. The Board may use teleconferencing as an alternative to meetings in person, but, in no instance shall it meet in person fewer than one (1) time in each year. Meetings shall be called by the Chair. A special meeting of the Board may be called on the instructions of any two members of the Board provided they request the Chair in writing to call such a meeting, and state the business to be brought before the meeting. Meetings of the Board shall be called by ten (10) days’ notice in writing mailed to each member of the Board or by three (3) days’ notice by telecommunication. Any six (6) members of the Board shall constitute a quorum.