Coordinator, Fund Development and Operations – Accepting Applications

Closing date for application: Tuesday, September 6th, 2022, 5PM MST

General Description

One of the largest square footage art galleries in Alberta, the Art Gallery of Grande Prairie’s Mission is “Enriching the community through the creation, conservation and sharing of art.” We offer free admission, tours, programs, and activities for all ages. The Art Gallery presents an average of twelve art exhibitions per year and welcomes over 20,000 visitors annually.  It holds a collection of mid-century artworks of roughly 850 pieces, mostly from the Peace Region in Northern Alberta.


About the Position

Reporting to the Executive Director, the Coordinator, Fund Development and Operations has responsibility for leading areas related to fund development, including initiatives and reporting for the Gallery for sponsorships, grants, fundraising, and donations.

The Coordinator works alongside the Executive Director and Gallery Administrator to effectively deliver the administrative supports for both staff and the public and private sector benefits. They provide valuable support in the logistics, scheduling, preparation, delivery and maintenance of administrative programs and events lead by this work area, including facility and organization operations, and event planning.

They will join a team which thrives on respect, integrity, excellence and being responsive to our community and each other. They are responsible for supporting the priorities and attitudes that exemplify the values, professionalism, mission, and vision of the Gallery.


Job Title:        Coordinator, Fund Development and Operations

Status:            Full-time, Permanent Position

Position start date:   Flexible to suitable candidate

Work Schedule:        Monday to Friday (some weeknights and weekends required for meetings and events)

Hours:            35 hours per week


  • $47,000 – $52,000 annual salary commensurate with education / experience
  • The position includes a generous health benefit plan covered by the Gallery
  • Paid days off on special days of the calendar
  • Generous annual sick leave
  • Development opportunities

Closing date for application: Tuesday, September 6th, 2022, 5PM MST


Specific Duties

Fund Development

The Coordinator will build and sustain a positive profile for the Gallery’s partnership initiatives through strategic liaisons, internal and external communications, and social media. As needed, they will establish relationships with community stakeholders, identifying and leveraging opportunities to enhance the Gallery’s visibility within the local, provincial, and national arts community.

Sponsorships and Donors

  • Support the Executive Director in fostering current sponsor relationships in the community.
  • Expand on the depth and range of sponsors for exhibitions and public programs, which includes representing the Gallery in negotiations where necessary.
  • Ensure the completion of sponsorship contracts and agreements.
  • Delivering sponsor benefits, including sponsor events, and facilitating sponsor access to artworks from Permanent Collection through the Temporary Loan Program.
  • Developing and designing final reports provided to sponsors.
  • Work collaboratively with other Gallery staff to implement Gallery priorities related to sponsorships.


  • Ensure the tracking of grant opportunities and contribute to grant writing where necessary.
  • Support the Executive Director and Gallery staff in organizing statistics and developing interim and final reports and presentations on Gallery activities to government funders.
  • Organizing and collecting information and statistics from each department that’s required for the Gallery’s Annual Report.
  • Support the Executive Director in developing and implementing donor campaigns, and in expanding support from private and public foundations.



  • Lead planning and presentation of major fundraising events, like the Annual Art Auction.
  • Lead planning and organizing of opening receptions associated with exhibition openings
  • Lead planning and organizing of a private showing or preview of an art exhibition related to sponsor benefits.
  • Preparation and promotion of organizational initiatives, like the Annual General Meeting.
  • Potentially assist other departments in preparations for their events.


Operations and Administration

The Coordinator leads operational and facility supports of the Gallery, including all administrative processes and contracts related to relationships with operational vendors and the City of Grande Prairie on the facility.

  • Key point of contact with facility operations and maintenance with the City of Grande Prairie. This includes parking passes, access key fobs and phones for Gallery staff, and building maintenance requests submitted to the City.
  • Working with current third-party vendors and partners who provide support and administrative functions for the Gallery. This includes computer tech support, human resources, website, Square payments, and photocopier services.
  • Support the Executive Director in matters relating to the Board of Directors, through organizing Committees, documents, the Annual General Meeting, and other duties as assigned.
  • With support from the Executive Director, ensure the proper development of administrative tools, such as timesheets, annual business plan, performance review templates, professional development of staff, human resources, and more as assigned.
  • Alongside the Bookkeeper, manage the onboarding and functionality of staff benefits, medical and dental benefits plan, safety records and training opportunities, HR processes, etc.
  • Participate in budgeting, which includes the quarterly forecasting.


Visitor Experience

  • Assisting, when necessary, in ensuring a positive visitor experience and the safety of visitors; stanchioning artwork and work areas, placing signage throughout gallery spaces, clearing tables and chairs.
  • Potentially having occasional shifts at the reception desk and undertaking duties required in opening and closing the Gallery to the public.
  • Working with the Gallery Administrator regarding all way-finding and visitor experience in the Gallery (exhibition signage falls to Curatorial Assistants.)


Skills and Abilities


  • Demonstrated experience in fund development practices and their adjacency to marketing, community engagement and networking.
  • Demonstrated skills in event planning and report/grant writing.
  • The ability to work well independently on several projects concurrently and excellent verbal communication, writing / editing, organizational, creative thinking, problem solving and interpersonal skills.
  • Strong initiative and customer service skills.
  • The ability to work independently and as part of a team and to respond to changing priorities.
  • A proven track record of establishing and meeting deadlines.
  • Flexible, discreet, and able to maintain confidential information, knowledge of correct protocol for specific situations.
  • Experience and comfort with facilitation of committee meetings.
  • Possess a valid driver’s license.


  • Demonstrated ability to adequately use Microsoft Office and Adobe applications on Apple/Mac platforms.
  • Demonstrated passion for the Arts and for life-long learning.
  • Demonstrated high energy level and flexibility, pleasant persona coupled with sound judgment.
  • Office administration experience in a non-profit.
  • The ability to work well in a multi-ethnic and multi-cultural environment.



A Bachelor’s Degree in Business, Administration, Communications, Fine Arts, Museums Studies, or other related discipline, along with at least two years of related experience in an administrative position, or equivalent education and experience.


Please send a cover letter and CV, and any inquiries, to:


Attn: Executive Director, Daniel Becker

Mailing Address:
103, 9839 – 103 Avenue
Grande Prairie, AB
T8V 6M7

Closing date for application: Tuesday, September 6th, 2022, at  5PM MST


We thank all who may apply, however only those who are short-listed will be contacted for an interview.


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Posted August 16, 2022 in News